> ## Documentation Index
> Fetch the complete documentation index at: https://docs.2cloudnine.com/llms.txt
> Use this file to discover all available pages before exploring further.

# QRG Create an Emergency Contact

## Purpose

The purpose of this quick reference guide is to step through the process of setting up an Employee’s
Emergency Contact. Emergency Contact records have a dependency that the Employee record is already
created. The intended audience for this document is System Administrators / Standard Users.

## Steps

### Create a new Emergency Contact record

An Emergency Contact record holds the contact details of a person nominated by the Employee.

Create an Emergency Contact record by following the below steps:

1. Go to the **Contacts** object.
2. Click the **New** button.
3. Select the **Emergency Contact** from the available record types. (See Figure 1)
4. Click the **Next** button.

![Screenshot from QRG Create an Emergency Contact](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-create-an-emergency-contact/qrg-create-an-emergency-contact-pdf-0-2.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=2d39c4ca13ec3761ea3b46671c8eda2a)

5. Populate the following required fields to provide the base details of the Emergency Contact: (See
   Figure 3)
   1. **First Name**
   2. **Last Name**
   3. **Emergency Contact of Employee**
   4. **Emergency Contact Relationship**
   5. **Account Name**
   6. **Phone**
6. Populate the following optional fields to provide additional contact details and description of
   the Emergency Contact:
   1. **Salutation**
   2. **Email**
   3. **Description**

![Screenshot from QRG Create an Emergency Contact](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-create-an-emergency-contact/qrg-create-an-emergency-contact-pdf-1-2.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=0850228fb76fc6290d52cfd8f1d7aefe)

> [!WARNING]
>
> Description field is not visible to an Employee if created via the community pages.

![Screenshot from QRG Create an Emergency Contact](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-create-an-emergency-contact/qrg-create-an-emergency-contact-pdf-1-1.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=ddea841812d89b5b9199b6276f2f6553)

7. Click **Save** .
8. A new **Emergency Contact** record has been created and is now related to the appropriate **Contact**
   record. (See Figure 3)

![Screenshot from QRG Create an Emergency Contact](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-create-an-emergency-contact/qrg-create-an-emergency-contact-pdf-2-2.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=5a9b039699dacca50341fb00d4f431ff)

> [!CAUTION]
>
> Emergency Contact records CAN NOT be deleted if they have related records or are
> used in other records. Deleting records is not recommended unless absolutely essential.

![Screenshot from QRG Create an Emergency Contact](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-create-an-emergency-contact/qrg-create-an-emergency-contact-pdf-2-1.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=1dc52ca4f470f6d667dbd0a5b5ba96bb)

9. To modify an existing **Emergency Contact** record, open the required record and select the **Edit**
   button available on the top right side of the page. You can also double click in any of the fields that
   need editing or just click on the pencil icon ![Inline icon](https://docs.2cloudnine.com/images/icons/qrg-create-an-emergency-contact-inline-2-1.png) that appears within fields when you move your
   cursor over the field.
10. When complete, click on the **Save** button.

## Field Descriptions

**Account Name** is the name of the Payment Entity to which the Employee is related.
**Description** is used to add further details for this contact.
**Email** is the email address of the Emergency Contact.
**Emergency Contact of Employee** is the Employee this Emergency Contact is related to.
**Emergency Contact Relationship** is the relationship between the Emergency Contact and the Employee.
**First Name** is the first name of the Emergency Contact.
**Last Name** is the last name of the Emergency Contact.
**Mobile** is the mobile number of the Emergency Contact.
**Phone** is the phone number of the Emergency Contact.

## Further Information

| Document | Document Type | Description |
| - | - | - |
| Create an Employee - Contact | Task Instructions | How to create an Employee record |