> ## Documentation Index > Fetch the complete documentation index at: https://docs.2cloudnine.com/llms.txt > Use this file to discover all available pages before exploring further. # QRG Create Pay Codes - FBT Pay Codes ## Purpose The purpose of this quick reference guide is to step through the process of creating FBT Pay Codes. The intended audience for this document are system administrators / standard users. ## Steps ### Create a new FBT Pay Code record Pay Codes are applied to Pay Transactions processed for an Employee. The FBT Pay Code Record Type is used to define the Pay Codes used for Reportable Fringe Benefits Tax (FBT) relating to a Payee. The record holds General Information and Pay Code Setup details. Create a FBT Pay Code by following the below steps: 1. Click on the **App Launcher** icon. (See Figure 1) ![Screenshot from QRG Create Pay Codes - FBT Pay Codes](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-fbt-pay-codes/qrg-create-pay-codes-fbt-pay-codes-pdf-0-figure-1.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=18cb3395cf49d1b1a806aacecd152da7) 2. Go to the **Pay Codes** object by using the Search function. (See Figure 2) ![Screenshot from QRG Create Pay Codes - FBT Pay Codes](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-fbt-pay-codes/qrg-create-pay-codes-fbt-pay-codes-pdf-0-figure-2.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=95d3e6be99ffd9bae472885951fbd3c3) 3. Click on the **New** button. (See Figure 3) ![Screenshot from QRG Create Pay Codes - FBT Pay Codes](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-fbt-pay-codes/qrg-create-pay-codes-fbt-pay-codes-pdf-0-figure-3.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=a261b2ef43122bb3b4fd5281a67d8025) 4. Select **FBT** from the available record types and click on the **Next** button (see Figure 4). ![Screenshot from QRG Create Pay Codes - FBT Pay Codes](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-fbt-pay-codes/qrg-create-pay-codes-fbt-pay-codes-pdf-1-figure-4.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=730381419cda0c29fdacf0d6b2343a04) 5. Follow the steps in the sequence given below: 1. Populate the following required fields to provide the base details of the FBT Pay Code (see Figure 5): 1. **Pay Code Name** 2. **Description** 3. **Pay Advice Description** 4. **Pay Advice Sort Order** ![Screenshot from QRG Create Pay Codes - FBT Pay Codes](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-fbt-pay-codes/qrg-create-pay-codes-fbt-pay-codes-pdf-1-figure-5.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=5ba99cd90a5c5e2bd522f3f9b7d98eb1) 2. Populate the following required fields to provide the base details of the FBT Pay Code (see Figure 6): 1. **Pay Rate Multiplier** 3. Populate the following optional fields as required (see Figure 6): 1. If Pay Transactions associated with this Pay Code will be reported to the ATO via STP as Exempt, check the **PAYG Tax Exempt?** checkbox. 2. To exclude any transactions related to this Pay Code from the standard Pay Advice PDF, check the **Exclude From Pay Advice** checkbox. 6. Click on the **Save** button. ![Screenshot from QRG Create Pay Codes - FBT Pay Codes](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-fbt-pay-codes/qrg-create-pay-codes-fbt-pay-codes-pdf-2-figure-6.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=3d1564d5b20287572b1d1bfccd283de4) A new **FBT Pay Code** is now created (see Figure 7). ![Screenshot from QRG Create Pay Codes - FBT Pay Codes](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-fbt-pay-codes/qrg-create-pay-codes-fbt-pay-codes-pdf-2-figure-7.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=9b1b1b150fda5bc6a9161effa25cf0d0) > [!CAUTION] > > FTB Pay Codes CANNOT be deleted if they have related records or are used in other > records. Deleting records is not recommended unless absolutely essential. > [!WARNING] > > A Pay Code can only be edited if it has not already been referenced within Pay Transactions, > Interpretation Rules or Payee Allowance records. A new Pay Code will need to be created if updates > are required after this point. 1. To modify an existing **FBT Pay Code** record, open the required record and select the **Edit** button available on the top right side of the page. You can also double click within fields that need editing or just click on the pencil icon ![Inline icon](https://docs.2cloudnine.com/images/icons/qrg-create-pay-codes-fbt-pay-codes-inline-3-1.png) that appears within fields when hovering with your cursor. 2. When complete, click on the **Save** button. ## Field Descriptions **Description** is the description of this Pay Code. **Exclude From Pay Advice** indicates that any transactions related to this Pay Code will not be displayed on the standard Pay Advice PDF. **Pay Advice Description** is the description that will be displayed to a Payee on their Pay Advice PDFs for any Pay Transactions related to this Pay Code. **Pay Advice Sort Order** defines the order in which Pay Codes will be displayed on Pay Advice PDFs. **Pay Code Name** is the name given to the Pay Code record that is being created. **PAYG Tax Exempt** for FBT Pay Codes, indicates whether Pay Transactions using this Pay Code will be reported to the ATO via STP as Exempt or Not Exempt. **Pay Rate Multiplier** is the multiplier which will be applied to the Pay Rate on Pay Transactions using this Pay Code. ## Further Information | Document | Document Type | Description | | - | - | - | | Create Pay Codes - Allowance Pay Codes | Task Instructions | How to create Allowance Pay Codes | | Create Pay Codes - Deduction Pay Codes | Task Instructions | How to create Deduction Pay Codes | | Create Pay Codes - Expense Pay Codes | Task Instructions | How to create Expense Pay Codes | | Create Pay Codes - Lump Sum Pay Codes | Task Instructions | How to create Lump Sum Pay Codes | | Create Pay Codes - Payment Pay Codes | Task Instructions | How to create Payment Pay Codes |