> ## Documentation Index
> Fetch the complete documentation index at: https://docs.2cloudnine.com/llms.txt
> Use this file to discover all available pages before exploring further.

# QRG Creating and Maintaining Public Holiday Calendars

## Purpose

The purpose of this quick reference guide is to step through the process of creating Public Holiday
Calendars & Calendar Periods. The intended audience for this document is System Administrators.

## Steps

### Create a Public Holiday Calendar

To create a Public Holiday Calendar record, follow the steps below:

1. Click on the **App Launcher** icon (see
   Figure 1).

![Screenshot from QRG Creating and Maintaining Public Holiday Calendars](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-creating-and-maintaining-public-holiday-calendars/qrg-creating-and-maintaining-public-holiday-calendars-pdf-0-figure-1.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=9e8b79f9ab37da812466c91b3edd2412)

2. Go to the **Calendars** object by using the
   Search function (see Figure 2).

![Screenshot from QRG Creating and Maintaining Public Holiday Calendars](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-creating-and-maintaining-public-holiday-calendars/qrg-creating-and-maintaining-public-holiday-calendars-pdf-0-figure-2.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=d6682c2a311a8cf13058f5e4e06adff4)

3. Click on the **New** button (see Figure 3).

![Screenshot from QRG Creating and Maintaining Public Holiday Calendars](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-creating-and-maintaining-public-holiday-calendars/qrg-creating-and-maintaining-public-holiday-calendars-pdf-0-figure-3.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=39d007d92931c19524f31bb44a7ffd37)

4. Choose the record type of **Public Holiday** (see Figure 4).
5. Click **Next.**

![Screenshot from QRG Creating and Maintaining Public Holiday Calendars](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-creating-and-maintaining-public-holiday-calendars/qrg-creating-and-maintaining-public-holiday-calendars-pdf-1-figure-4.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=f1bd264316fa29eafb94028b9d6d1612)

6. Populate the following required fields to provide the base details of the Public Holiday Calendar
   record (see Figure 5):
   1. **Name**
   2. **Start Date**
7. Populate the following optional fields as needed:
   1. To make this Calendar active for a limited time, populate the **End Date** field.
   2. To prevent the Status of the Public Holiday Calendar from being automatically updated
      by the automatic status update scheduled job, tick the **Exclude From Auto Update**
      checkbox.
8. Click on the **Save** button.

![Screenshot from QRG Creating and Maintaining Public Holiday Calendars](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-creating-and-maintaining-public-holiday-calendars/qrg-creating-and-maintaining-public-holiday-calendars-pdf-1-figure-5.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=63c69d9c3e491b22a33afd66555e6315)

9. A new Public Holiday Calendar record has been created (see Figure 6).

![Screenshot from QRG Creating and Maintaining Public Holiday Calendars](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-creating-and-maintaining-public-holiday-calendars/qrg-creating-and-maintaining-public-holiday-calendars-pdf-2-figure-6.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=7ed19612eda36df278f2502bf26639d2)

10. To modify an existing **Public Holiday Calendar** record, open the required record and
    select the **Edit** button available on the top right side of the page. You can also double click in any of the
    fields that need editing, or just click on the pencil icon ![Inline icon](https://docs.2cloudnine.com/images/icons/qrg-creating-and-maintaining-public-holiday-calendars-inline-2-1.png) that appears within fields when
    you move your cursor over the field.

11. When complete, click on the **Save** button.

> [!CAUTION]
>
> Public Holiday Calendar records CANNOT be deleted if they have related records or are used in other
> records. Deleting records is not recommended unless absolutely essential.

> [!WARNING]
>
> Users can take advantage of the new Clone Public Holiday Calendar functionality that
> allows the cloning of existing Public Holiday Calendars as a basis for regional Public
> Holidays, saving time without the need to manually create or data load them. To learn
> more about this functionality, please refer to the QRG Clone a Public Holiday Calendar.

### Create Public Holiday Calendar Periods

To create Public Holiday Calendar Periods within this Calendar record, follow the steps below:

1. Scroll down to the Periods panel on the Public Holiday Calendar record and click on the **New**
   button (see Figure 7).

![Screenshot from QRG Creating and Maintaining Public Holiday Calendars](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-creating-and-maintaining-public-holiday-calendars/qrg-creating-and-maintaining-public-holiday-calendars-pdf-3-figure-7.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=5409584f6ed375e3d6b2ce51811f0c67)

2. Choose the record type of **Public Holiday** (see Figure 8).

3. Click **Next.**

![Screenshot from QRG Creating and Maintaining Public Holiday Calendars](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-creating-and-maintaining-public-holiday-calendars/qrg-creating-and-maintaining-public-holiday-calendars-pdf-3-figure-8.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=800835b53ffc12fa0d02175004164b90)

4. Populate the following required fields to provide the base details of the Public Holiday Calendar
   Period record (see Figure 9):
   1. **Name**
   2. **Start Date**
   3. **End Date**
   4. **Start Time**
   5. **End Time**

5. Click on the **Save** button.

![Screenshot from QRG Creating and Maintaining Public Holiday Calendars](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-creating-and-maintaining-public-holiday-calendars/qrg-creating-and-maintaining-public-holiday-calendars-pdf-4-figure-9.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=1011353970cd19cb1c586274cc4e0784)

> [!WARNING]
>
> The Start Time and End Time fields are currently only considered for Timesheet Entries
> against Interpretation Rules. For autopay Assignments, the whole day will be applied
> as a public holiday even if the Calendar Period is detailed as a part-day public holiday.
> To apply only a part-day Public Holiday, adjustments will need to be made within the
> Adjustments screen of the Pay Batch Manager. If the fields are left blank, the public
> holiday will apply for the whole day.

6. A new Public Holiday Calendar Period record has been created (see Figure 10).

![Screenshot from QRG Creating and Maintaining Public Holiday Calendars](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/data-set-up-and-creation/qrg-creating-and-maintaining-public-holiday-calendars/qrg-creating-and-maintaining-public-holiday-calendars-pdf-4-figure-10.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=51420009d8ea94632ce9334c7a377bcd)

## Field Descriptions

| Field Name | Description |
| - | - |
| **End Date** | is the last date in the validity range of this Calendar, but for the Calendar Period, it's the date the public holiday applies to it. |
| **End Time** | allows for a defined time to cease the application of the public holiday rule for that day, providing the ability to interpret part-day public holidays. This is applicable only for Timesheet Entries. |
| **Exclude From Auto** **Update** | (checkbox) When this box is checked, the record will be skipped by the Automatic Status Update scheduled job. |
| **Name** | is the name given to the Calendar record that is being created. |
| **Start Date** | is the first date in the validity range of this Calendar, but for the Calendar Period, it's the date the public holiday treatment applies. |
| **Start Time** | allows for a defined start time to commence the application public holiday treatment for that day, providing the ability to interpret part-day public holidays. This is applicable only for Timesheet Entries. |
| **Status** | is the current status of this record based on the Effective Date and Expiry Date. |

## Further Information

| Document | Document Type | Description |
| - | - | - |
| QRG Create an Assignment - Temp | Task Instructions | How to create an Assignment record for Timesheet Employees |
| QRG Create Timesheet Calendar | Task Instructions | How to create a Timesheet Calendar and Calendar Periods |
| QRG Create Payroll Calendar & Calendar Periods | Task Instructions | How to create a Payroll Calendar and Calendar Periods |
| QRG Create Invoice Calendar & Calendar Periods | Task Instructions | How to create an Invoice Calendar and Calendar Periods |
| QRG Create Public Holiday Calendar | Task Instructions | How to Clone an existing Public Holiday Calendar |