> ## Documentation Index
> Fetch the complete documentation index at: https://docs.2cloudnine.com/llms.txt
> Use this file to discover all available pages before exploring further.

# QRG Accounting Payment Entity Defaults

## Purpose

The purpose of this quick reference guide is to step through the process of creating an Accounting
**Payment Entity** **Default** record. The **Accounting Payment Entity** **Default** record contains Accounting
dimensions of an **Accounting Payment Entity**, specifically relating to the Payment Files for the Cost of
Payroll Journals. The intended audience for this document is System Administrators / Standard Users.

## Steps

### Create Accounting Payment Entity Defaults

To create a **Accounting Payment Entity** **Default** record, the following steps should be completed:

1. Click on the **App Launcher** icon. (See
   Figure 1)

![Screenshot from QRG Accounting Payment Entity Defaults](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/general-ledger/qrg-accounting-payment-entity-defaults/qrg-accounting-payment-entity-defaults-pdf-0-figure-1.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=cf7c0f1b534185a84c20f3d3f89fa89d)

2. Go to the **Accounting Payment Entity**
   **Default** object by using the Search
   function. (See Figure 2)

![Screenshot from QRG Accounting Payment Entity Defaults](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/general-ledger/qrg-accounting-payment-entity-defaults/qrg-accounting-payment-entity-defaults-pdf-0-figure-2.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=ee71b32643058830f28063bf894199e1)

3. Click on the **New** button. (See Figure 3)

![Screenshot from QRG Accounting Payment Entity Defaults](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/general-ledger/qrg-accounting-payment-entity-defaults/qrg-accounting-payment-entity-defaults-pdf-0-figure-3.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=3eb2b293f4dd65d963887ee78031ce22)

4. Populate the following required fields to provide the base details of the Accounting Payment
   Entity **Default** record (see Figure 4):
   1. **Accounting System**
   2. **Payment Entity**
   3. **GL Entity Code**
   4. **GL Bank Account Number**
5. If you require the Payment File Line to go to a specific Department, populate the optional field **GL Bank Account Department** .
6. Click on the **Save** button (see Figure 4).

> [!WARNING]
>
> The **Payment Entity** field in the below Figure refers to the Payroll **Payment Entity** and not the
> Accounting Segment **Payment Entity**.

![Screenshot from QRG Accounting Payment Entity Defaults](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/general-ledger/qrg-accounting-payment-entity-defaults/qrg-accounting-payment-entity-defaults-pdf-1-figure-4.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=ad4c8cc71127102dcf1744d7fee48202)

7. A new **Accounting Payment Entity Defaults** record is now created (see Figure 5).

![Screenshot from QRG Accounting Payment Entity Defaults](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/general-ledger/qrg-accounting-payment-entity-defaults/qrg-accounting-payment-entity-defaults-pdf-2-figure-5.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=3165fba922f6d893fdcc7b5e3ddd4939)

> [!CAUTION]
>
> **Accounting Payment Entity Defaults** records CAN NOT be deleted if they have related
> records or are used in other records. Deleting records is not recommended unless
> absolutely essential.

8. To modify an existing **Accounting Payment Entity Defaults** record, select the required record
   and select the **Edit** button available on the top right side of the page. You can also double click
   within fields that need editing or just click on the pencil icon ![Inline icon](https://docs.2cloudnine.com/images/icons/qrg-accounting-payment-entity-defaults-inline-2-1.png) that appears within fields
   when hovering with your cursor.
9. When complete, click on the **Save** button.

## Field Descriptions

**Accounting System** is the **Accounting System** this **Accounting Payment Entity Defaults** record relates to.

**Payment Entity** is the Payroll **Payment Entity** this **Accounting Payment Entity Defaults** record relates to.

**GL Entity Code** is the appropriate Entity dimension this Entity maps to in the **Accounting System**.

**GL Bank Account Department** is the appropriate Department this entity maps to in the accounting
system. This is an optional field.

**GL Bank Account Number** is the appropriate Natural Account this Entity maps to in the Accounting
System.

## Further Information

| Document | Document Type | Description |
| - | - | - |
| QRG General Ledger Key Information | Key Information | Outlines useful information relevant to the General Ledger functionality. The document includes definitions, prerequisites, and other non-instructional information. |
| Accounting System Setup | Task Instructions | How to create the Accounting System Setup record. |
| Create Accounting Segments - Payment Entity | Task Instructions | How to create a Payment Entity Accounting Segment record. |
| Create Accounting Segments - Invoice Entity | Task Instructions | How to create an Invoice Entity Accounting Segment record. |
| Create Accounting Segments - Natural Account | Task Instructions | How to create a Natural Account Accounting Segment record. |
| Create Accounting Segments - Assignment Department | Task Instructions | How to create an Assignment Department Accounting Segment record. |
| Create Accounting Segments - Location | Task Instructions | How to create a Location Accounting Segment record. |
| Create Accounting Segments - Cost Code | Task Instructions | How to create a Cost Code Accounting Segment record. |
| Accounting Invoice Type | Task Instructions | How to create the Accounting Invoice Type record. |
| Accounting Default Account - Allowances and Expenses | Task Instructions | How to create the Accounting Default Account record for the record types of Allowance Pay Codes, or Expense Pay Codes. |
| Accounting Default Account - Deductions | Task Instructions | How to create the Accounting Default Account record for the record type of Deduction Pay Codes. |
| Accounting Default Account - Earnings | Task Instructions | How to create the Accounting Default Account record for Payment Pay Codes, and can be split by PAYG vs RCTI. |
| --- | --- | --- |
| Accounting Default Account - Leave Rules | Task Instructions | How to create the Accounting Default Account record for Leave Rules. |
| QRG Create an Employment Cost record - All record types | Task Instructions | How to create an Employment Cost record. |
| QRG Create an Employment Cost Template Group | Task Instructions | How to create an Employment Cost Template Group record. |
| QRG Create an Accounting Assignment Department | Task Instructions | How to create an Accounting Assignment Department record. |
| Create a Location Record | Task Instructions | How to create a Location record. |
| QRG Create Invoice Journal | Task Instructions | How to create an Invoice Journal record. |
| QRG Create an Assignment - Employee | Task Instructions | How to create an Assignment record. |