> ## Documentation Index
> Fetch the complete documentation index at: https://docs.2cloudnine.com/llms.txt
> Use this file to discover all available pages before exploring further.

# QRG Create Accounting Segments - Location

## Purpose

The purpose of this quick reference guide is to step through the process of creating an Accounting
Segment Location. The intended audience for this document is System Administrators / Standard Users.

## Steps

### Create Accounting Segments - Location

The Location Accounting Segment links to a dimension in the Accounting System that represents a
location.

To create a Location Accounting Segment, the following steps should be completed:

1. Click on the **App Launcher** icon. (See
   Figure 1)

![Screenshot from QRG Create Accounting Segments - Location](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/general-ledger/qrg-create-accounting-segments-location/qrg-create-accounting-segments-location-pdf-0-figure-1.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=0ece74886c2e1267e277fe749b7291b4)

2. Go to the **Accounting Segments** object
   by using the Search function. (See
   Figure 2)

![Screenshot from QRG Create Accounting Segments - Location](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/general-ledger/qrg-create-accounting-segments-location/qrg-create-accounting-segments-location-pdf-0-figure-2.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=eb97d0c5b46ed82b902cf92c69421868)

3. Click on the **New** button. (See Figure 3)

![Screenshot from QRG Create Accounting Segments - Location](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/general-ledger/qrg-create-accounting-segments-location/qrg-create-accounting-segments-location-pdf-0-figure-3.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=6567c361771ab64021021cbeebed726f)

4. Select **Location** from the available record types and click on the **Next** button. (See Figure 4).

![Screenshot from QRG Create Accounting Segments - Location](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/general-ledger/qrg-create-accounting-segments-location/qrg-create-accounting-segments-location-pdf-1-figure-4.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=2cfb3bd19ddc8f029c426aeb7a96090a)

5. Populate the following required fields to provide the base details of the Location record (see
   Figure 5):
   1. **Accounting System**
   2. **Active/Inactive**     - set to true
   3. **Segment Value**      - this will be the accounting dimension as per the Accounting System (eg
      VIC)
6. Populate the following optional fields as required (see Figure 5):
   1. **Segment Description**      - description of this Location code (eg Victoria)
   2. **Accounting System Reference**     - can be used if the code requires additional description
      as detailed in the Accounting system.
   3. **External ID**      - optional field for exporting data using the Accounting Systems Record Id.
7. Click on the **Save** button (see Figure 5).

![Screenshot from QRG Create Accounting Segments - Location](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/general-ledger/qrg-create-accounting-segments-location/qrg-create-accounting-segments-location-pdf-2-figure-5.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=ecf161d26d6495b72e33244be983cf31)

> [!WARNING]
>
> If there are a large number of Locations to create, it is advisable to data load these
> records using a suitable data loading tool.

8. A new **Location Accounting Segment** is now created. (See Figure 6).

![Screenshot from QRG Create Accounting Segments - Location](https://mintcdn.com/2cloudnine-2edf05eb/AL0p-9qr6eoGApCm/images/generated/reference-guides/general-ledger/qrg-create-accounting-segments-location/qrg-create-accounting-segments-location-pdf-3-figure-6.png?fit=max\&auto=format\&n=AL0p-9qr6eoGApCm\&q=85\&s=e44516835d0c6ee10cdfe781b1547de9)

> [!CAUTION]
>
> Location records CAN NOT be deleted if they have related records or are used in other
> records. Deleting records is not recommended unless absolutely essential.

9. To modify an existing **Location Accounting Segment**, select the required record and select the
   **Edit** button available on the top right side of the page. You can also double click within fields that
   need editing or just click on the pencil icon ![Inline icon](https://docs.2cloudnine.com/images/icons/qrg-create-accounting-segments-location-inline-3-1.png) that appears within fields when hovering
   with your cursor.
10. When complete, click on the **Save** button.

## Field Descriptions

**Accounting System** is the Accounting System this Location Accounting Segment relates to.

**Accounting System Reference** is the reference given to this Location within the external Accounting
System.

**Active/Inactive** defines if the record is currently active.

**External ID** defines the ID of the corresponding record in an external Accounting System that has been
used to create/update this record, or used if this data is integrated to an external Accounting system.

**Segment Description** is a description that is provided to the Location Accounting Segment.

**Segment Value** is the value given to the Location Accounting Segment for use within the Cost of Payroll
Journals and Accounting Invoices.

## Further Information

| Document | Document Type | Description |
| - | - | - |
| QRG General Ledger Key Information | Key Information | Outlines useful information relevant to the General Ledger functionality. The document includes definitions, prerequisites, and other non-instructional information. |
| Accounting System Setup | Task Instructions | How to create the Accounting System Setup record. |
| Create Accounting Segments - Payment Entity | Task Instructions | How to create a Payment Entity Accounting Segment record. |
| Create Accounting Segments - Invoice Entity | Task Instructions | How to create an Invoice Entity Accounting Segment record. |
| Create Accounting Segments - Natural Account | Task Instructions | How to create a Natural Account Accounting Segment record. |
| Create Accounting Segments - Assignment Department | Task Instructions | How to create an Assignment Department Accounting Segment record. |
| Create Accounting Segments - Cost Code | Task Instructions | How to create a Cost Code Accounting Segment record. |
| Accounting Invoice Type | Task Instructions | How to create the Accounting Invoice Type record. |
| Accounting Payment Entity Defaults | Task Instructions | How to create the Accounting Payment Entity Default record. |
| Accounting Default Account - Allowances and Expenses | Task Instructions | How to create the Accounting Default Account record for the record types of Allowance Pay Codes, or Expense Pay Codes. |
| Accounting Default Account - Deductions | Task Instructions | How to create the Accounting Default Account record for the record type of Deduction Pay Codes. |
| Accounting Default Account - Earnings | Task Instructions | How to create the Accounting Default Account record for Payment Pay Codes, and can be split by PAYG vs RCTI. |
| --- | --- | --- |
| Accounting Default Account - Leave Rules | Task Instructions | How to create the Accounting Default Account record for Leave Rules. |
| QRG Create an Employment Cost record - All record types | Task Instructions | How to create an Employment Cost record. |
| QRG Create an Employment Cost Template Group | Task Instructions | How to create an Employment Cost Template Group record. |
| QRG Create an Accounting Assignment Department | Task Instructions | How to create an Accounting Assignment Department record. |
| Create a Location Record | Task Instructions | How to create a Location record. |
| QRG Create Invoice Journal | Task Instructions | How to create an Invoice Journal record. |
| QRG Create an Assignment - Employee | Task Instructions | How to create an Assignment record. |